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BURSA DE VALORI BUCURESTI SA - BVB

Recommendations regarding O&EGMS of April 19/20, 2021 in the context of COVID-19

Release Date: 4/8/2021 4:12:46 PM

IRIS Code: 908E9

      No. 1261/08.04.2021              

                                                                                              

To:         Financial Supervisory Authority                                                         

Fax: 021- 659.60.51

Bucharest Stock Exchange

Fax: 021-256.92.76

 

CURRENT REPORT

according to Law no. 24/2017 on issuers of financial instruments and market operations and Regulation no. 5/2018 on issuers of financial instruments and market operations

 

Date of report: 8 April 2021

Name of issuer: Bursa de Valori Bucuresti S.A.

Registered office: 34-36 Carol I Blvd, 13-14 floors, district 2, Bucharest, postal code 020922

Telephone/fax number: + 40 21 3079500; + 40 21 3079519

Sole registration number with the Trade Register Office: 17777754

Trade Register number: J40/12328/2005

Share capital: RON 80,492,460

Regulated market on which the issued securities are traded: Bucharest Stock Exchange, Premium Tier

 

 

Significant event to be reported: Recommendations regarding OGMS & EGMS from April 19/20, 2021 in the context of the situation generated by COVID-19

 

In order to protect its shareholders, as well as the other participants, Bursa de Valori Bucuresti S.A. (BVB) recommends to its shareholders to use mainly the electronic / remote means of interaction, respectively voting by correspondence in relation to the Ordinary General Meeting of Shareholders (OGMS) and, respectively, the Extraordinary General Meeting of Shareholders (EGMS) convened for April 19/20, 2021, as follows:

·         accessing the materials related to Ordinary General Meeting of the Shareholders and, respectively, to the Extraordinary General Meeting of the Shareholders, in electronic format, avoiding, as far as possible, their transmission in physical copy, by post, courier services or personally picking up, from the BVB headquarters; All the materials related to the items on the agenda of the Ordinary General Meeting of Shareholders and, respectively, of the Extraordinary General Meeting of Shareholders are available on the BVB website (www.bvb.ro) within the Investor Relations / General Meeting of Shareholders Section.

      voting by correspondence and, preferably, by e-mail, using the extended electronic signature incorporated, according to Law no. 455/2001 regarding the electronic signature, to the address: actionariat@bvb.ro, and in the absence of the extended electronic signature sending in physical copy by post, courier services or personally at the Company's registration desk. Please find below the description of the voting method by correspondence, which can also be found in the convening notice of the general meetings of shareholders available on the Company's website www.bvb.ro, Investor Relations/General shareholders’ meetings Section.

 

 

The Correspondence Voting Ballots

·         The Correspondence Voting Ballots shall have the form issued by the Company and shall contain specific instructions for each point on the agenda (meaning vote “For”, vote “Against” or the „Mention Abstention”).

·         The vote by correspondence may be expressed through the Correspondence Voting Ballot also by the shareholder’s representative only the case the representative:

-          has received from the shareholder that it represents a special/ general Power of Attorney, which is submitted to the Company in the form required by the legal regulations and within the deadline stipulated in the convening notice or

-          is a credit institution providing custody services, being allowed to vote exclusively according with and within the limits of the instructions received from its clients being shareholders at the Reference Date.

·         In case of the OGMS, for the points 3 on the agenda, for which secret vote will be applied, there shall be used the form of Correspondence Voting Ballot dedicated to this point, made available by the Company; for the rest of the points on the OGMS agenda, there shall be used the forms of Correspondence Voting Ballot dedicated to these points, made available also by the Company.

·         In case of the EGMS, there shall be used a single form of Correspondence Voting Ballot for all points on the agenda, made available by the Company.

·         For the OGMS, the Correspondence Voting Ballot dedicated to point 3 on the agenda, filled in by the shareholders or, where applicable, the representatives of the shareholders, with their options, respectively vote „For”, vote „Against” or „Mention Abstention”, signed, in original, accompanied by the related documents, shall be introduced each of them into separate, closed envelopes, clearly mentioning on the envelopes "Confidential-Secret voting instructions for point 3 - Ordinary General Meeting of the Shareholders as of 19/20.04.2021", and placed in the envelope containing the Correspondence Voting Ballots dedicated to the rest of the points on the agenda of the OGMS and related documents; this shall be sent as to be registered with the Company registration desk until 17.04.2021, at 10:00 a.m. the latest, clearly mentioning on the envelope "For the Ordinary General Meeting of Shareholders as of 19/20.04.2021".

·         For the EGMS, the Correspondence Voting Ballots and the related documents shall be sent as to be registered with the Company registration desk no later than 17.04.2021, at 13:00, clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 19/20.04.2021”.

·         The Correspondence Voting Ballots may be sent also by e-mail with extended electronic signature, in compliance with Law no. 455/2001 on digital signature, republished, and according to the regulations of the ASF, at the address: actionariat@bvb.ro, as following:

-          for the OGMS, the Correspondence Voting Ballot dedicated to the point 3 on the agenda, filled in by the shareholders or, as the case, their representatives with their options (vote “For”, vote “Against”, „Mention Abstention”), signed, having attached extended electronic signature shall be sent each of them within separate e-mails, clearly mentioning on the subject “Confidential – Secret voting instructions for point 3 - Ordinary General Meeting of Shareholders as of 19/20.04.2021”, so that to be registered as received to the Company’s registration desk until 17.04.2021, at 10:00 a.m.;

-          for the OGMS, the Correspondence Voting Ballot dedicated to the rest of the points, filled in by the shareholders or, as the case, their representatives with their options (vote “For”, vote “Against”, „Mention Abstention”), signed, having attached extended electronic signature, accompanied by the related documents shall be sent by e-mail clearly mentioning on the subject “For the Ordinary General Meeting of the Shareholders as of 19/20.04.2021”,  so that to be registered as received to the Company’s registration desk until 17.04.2021, at 10:00 a.m.;

-          for the EGMS, the Voting Ballots, filled in by the shareholders or, as the case, their representatives with their options (vote “For”, vote “Against” or „Mention Abstention”), signed, having attached extended electronic signature, and the related documents shall be sent by e-mail, clearly mentioning on the subject “For the Extraordinary General Meeting of Shareholders as of 19/20.04.2021”, so that to be registered as received to the Company’s registration desk until 17.04.2021, at 13:00.

      The Correspondence Voting Ballots which are not registered as received to the Company’s registration desk until the aforementioned deadlines shall not be counted for the attendance and voting quorum to the OGMS and EGMS.

Depending on the evolution of the situation generated by COVID-19, between the moment of the present report and the date of holding the Ordinary General Meeting of Shareholders and, respectively, the Extraordinary General Meeting of Shareholders, Bursa de Valori Bucuresti S.A. will adopt the appropriate measures, required or imposed by the authorities, informing properly the shareholders of the Company.

Please also be informed that, if the current restrictions regarding the limitation of the number of participants to events held in confined spaces will be maintained, Bursa de Valori Bucuresti S.A. is obliged to apply additional measures for the application of these legal requirements.

At the same time, we would like to point out that participating in public events / meetings in closed spaces (which comply with the possible limits imposed by the authorities at that time) exposes the participants to a possible contamination with the SARS-CoV-2 coronavirus, and the Company and / or its management cannot be held responsible for such risk.

 

Adrian Tanase

CEO

 

 

 

 



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